Event Services Purchase Order Terms & Conditions

KWB Entertainment Inc.
Effective Date: August 31, 2026
Last Revised: August 31, 2026

These Event Services Purchase Order Terms & Conditions (“Terms”) apply to event services provided by KWB Entertainment Inc. (“KWB”), including services provided through any KWB Entertainment Inc. brand, division, or DBA identified in the applicable agreement, proposal, order, invoice, or other documentation.

These Terms are specifically intended for businesses, corporations, nonprofit organizations, schools, school districts, colleges, governmental agencies, municipalities, and other organizations purchasing event services through a Purchase Order (“PO”) or other approved invoicing arrangement.

These Terms are incorporated by reference into the applicable Event Services Agreement, proposal, quote, confirmation, purchase order, invoice, or other written agreement between KWB and the client (“Client”).

By signing or electronically accepting an Event Services Agreement that references these Terms, issuing an applicable Purchase Order, or otherwise authorizing KWB to perform the contracted services, Client acknowledges and agrees to these Terms, except where KWB has expressly agreed in writing to different terms or where applicable law requires otherwise.

1. Event Services Agreement

The specific services being purchased, including the event date, location, service hours, equipment, staffing, entertainment, rentals, pricing, and other event-specific details, will be described in the applicable Event Services Agreement, proposal, quote, confirmation, or order (“Event Agreement”).

These Terms supplement the Event Agreement and are incorporated into it by reference.

Only services specifically identified in the Event Agreement are included in the contracted price. Additional services, equipment, personnel, hours, travel, delivery requirements, or other items requested by Client may result in additional charges.

2. Purchase Orders

When Client requires a Purchase Order, Client agrees to provide KWB with a valid PO number and any reasonably necessary billing instructions, vendor information, or documentation.

Unless otherwise agreed in writing, the Purchase Order should reflect the total contracted amount stated in the Event Agreement.

A Purchase Order is considered an administrative authorization for payment and does not independently modify the scope of services, price, cancellation provisions, payment terms, liability provisions, or other provisions of the Event Agreement or these Terms.

Failure by Client to timely issue, amend, process, approve, or internally route a Purchase Order does not relieve Client of payment obligations for services that were properly authorized and performed, to the extent permitted by applicable law.

If additional services or charges are authorized after the original Purchase Order is issued, Client is responsible for obtaining any necessary PO increase, amendment, change order, or other purchasing authorization.

3. Conflicting Purchase Order Terms

KWB recognizes that many organizations use standardized Purchase Orders containing preprinted, electronic, or incorporated purchasing terms.

Unless otherwise required by applicable law, additional or conflicting terms contained in a Client Purchase Order, vendor portal, purchasing system, acknowledgment form, or other procurement document will not modify the Event Agreement or these Terms unless those changes are specifically accepted in writing by an authorized representative of KWB.

KWB’s acknowledgment or receipt of a Purchase Order, enrollment as a vendor, submission of an invoice, or performance of contracted services does not by itself constitute acceptance of additional or conflicting boilerplate terms.

In the event of a conflict, documents will generally control in the following order:

  1. A written amendment or change order expressly agreed to by both Client and KWB;
  2. The signed Event Services Agreement;
  3. These Event Services Purchase Order Terms & Conditions;
  4. The applicable proposal, quote, or scope of services; and
  5. Client’s Purchase Order or purchasing documentation.

This order applies unless applicable law, mandatory governmental procurement requirements, or a written agreement accepted by KWB requires otherwise.

4. Reservation and 25% Deposit

Unless otherwise stated in the Event Agreement, a 25% deposit is required to reserve the event date, equipment, and personnel.

The event is not considered fully reserved until KWB has received:

  • An accepted or signed Event Agreement; and
  • The required deposit or written approval from KWB of an alternative Purchase Order billing arrangement.

KWB understands that certain governmental agencies, school districts, educational institutions, and other organizations may be unable to issue advance deposits because of internal purchasing requirements.

KWB may waive or modify the deposit requirement for an approved Purchase Order account. Any such waiver or modification must be confirmed by KWB.

A waiver of the advance deposit does not waive Client’s responsibility for cancellation charges, authorized expenses, or other amounts due under the Event Agreement.

5. Payment Terms – Net 30

Unless a different payment schedule is stated in the Event Agreement, approved Purchase Order accounts are provided Net 30 payment terms for the remaining contract balance.

The remaining balance is due no later than thirty (30) calendar days following the Event Date or the date KWB issues its final invoice, whichever occurs later, unless another payment schedule has been agreed to in writing.

Client agrees to provide all reasonably necessary billing information before the event, including the PO number, billing contact, billing address or email address, vendor portal instructions, and other documentation required for timely payment.

Client’s internal approval, routing, or accounts-payable process does not extend the agreed payment due date unless KWB has approved the extension in writing or applicable law requires otherwise.

Any undisputed portion of an invoice remains payable according to its stated terms even if another portion is disputed.

6. Taxes and Tax-Exempt Clients

Applicable sales, use, rental, or other taxes will be charged when required by law.

Organizations claiming tax-exempt status must provide KWB with valid documentation supporting the exemption before final billing.

A Purchase Order identifying Client as tax exempt does not by itself establish an exemption when additional documentation is legally required.

7. Changes to Services

Changes to equipment, staffing, entertainment, service hours, event location, guest count, setup requirements, or other material event details may affect pricing and availability.

KWB will make reasonable efforts to accommodate requested changes but cannot guarantee availability of additional personnel, equipment, or services.

Additional services requested or authorized by Client may be added to the final invoice. Client is responsible for obtaining any necessary internal authorization, PO amendment, or increase required by its purchasing procedures.

8. Event Date, Time, or Location Changes

Any request to change the event date, service time, or location is subject to KWB’s availability and may result in additional charges.

A requested change is not considered approved until confirmed by KWB.

If the new location requires additional travel, delivery, staffing, equipment, parking, lodging, or setup requirements, Client will be responsible for any resulting additional charges that are disclosed and authorized.

9. Cancellation

Client must provide notice of cancellation to KWB in writing.

Unless otherwise stated in the Event Agreement, deposits and reservation payments are non-refundable once KWB has reserved the event date and committed personnel, equipment, or other resources to the event, except where required by law.

If the Event Agreement contains a specific cancellation schedule or cancellation fee, the terms stated in the Event Agreement will control.

Client is also responsible for approved, non-refundable, or non-recoverable expenses incurred by KWB specifically for Client’s event before cancellation, including custom-produced materials, specialty rentals, travel, lodging, permits, subcontractors, shipping, or other event-specific expenses.

KWB will make reasonable efforts to accommodate a request to reschedule an event, subject to availability. Rescheduling does not automatically eliminate amounts already earned or expenses already incurred.

10. Venue Access and Client Responsibilities

Client is responsible for securing the event location and obtaining any venue permissions, permits, approvals, or authorizations required for the contracted services.

Client agrees to provide KWB with reasonable access to the venue for delivery, setup, testing, performance, operation, breakdown, and removal of equipment.

Unless otherwise agreed, Client is responsible for providing:

  • A safe and reasonably accessible setup area;
  • Suitable electrical power when required;
  • Reasonable loading and unloading access;
  • Parking or parking authorization when necessary;
  • Protection from weather for equipment and personnel when services are outdoors;
  • Accurate venue contact and access information; and
  • Any required venue approvals or credentials.

11. Delays in Access or Setup

KWB will make reasonable efforts to begin services at the contracted time.

If setup or performance is delayed because the venue, Client, another vendor, security personnel, loading access, electrical service, event space, or other Client-controlled condition is not ready or available, the contracted service period will not automatically be extended.

KWB may accommodate an extension when staffing, venue requirements, and equipment availability permit. Additional service time may result in additional charges.

12. Overtime and Additional Services

Services requested beyond the contracted service period may be provided when staffing and equipment availability permit.

Overtime, additional equipment, additional personnel, or other services authorized by Client or Client’s authorized on-site representative will be billed at KWB’s applicable rates.

Client is responsible for ensuring that its on-site representative has appropriate authority to approve additional charges or for providing KWB with any special authorization restrictions in writing before the event.

13. Equipment

Unless specifically stated otherwise, all rental equipment remains the property of KWB or its applicable rental provider.

Client agrees not to move, modify, disconnect, alter, misuse, or permit unauthorized persons to operate KWB equipment.

Client is responsible for loss of or damage to equipment caused by Client, Client’s employees, attendees, guests, contractors, or other persons under Client’s control, excluding ordinary wear and tear or damage caused by KWB personnel.

Charges for damaged or missing equipment may include reasonable repair or replacement costs.

14. Guest Conduct and Safe Working Conditions

Client is responsible for maintaining a reasonably safe event environment.

KWB reserves the right to suspend or discontinue services if KWB personnel are subjected to threatening, abusive, violent, illegal, or materially unsafe conditions, or if continued operation would create an unreasonable risk of injury or property damage.

When reasonably possible, KWB will notify Client or Client’s designated representative and provide an opportunity to correct the condition before suspending services.

Suspension of services because of materially unsafe conditions caused by Client, attendees, guests, or the venue does not automatically entitle Client to a refund.

15. Outdoor Events and Weather

For outdoor events, Client is responsible for providing suitable protection from rain, excessive moisture, wind, extreme temperatures, direct exposure, or other conditions that could damage equipment or create unsafe working conditions.

KWB may delay, relocate, modify, or discontinue the use of equipment when weather or environmental conditions create an unreasonable safety risk.

16. Force Majeure

Neither party will be considered in breach of the Event Agreement for failure or delay in performance caused by circumstances beyond that party’s reasonable control, including severe weather, natural disaster, fire, flood, earthquake, government order, declared emergency, widespread utility failure, transportation shutdown, civil disturbance, acts of terrorism, epidemic or pandemic restrictions, or other extraordinary circumstances that make performance illegal, impossible, or materially unsafe.

If a force majeure event occurs, KWB and Client will make reasonable efforts to determine whether the event can be rescheduled, modified, or otherwise accommodated.

Amounts already paid or expenses already incurred will be addressed based on the circumstances, services already performed, non-recoverable costs, and any applicable law.

17. Staffing and Substitutions

KWB may select and assign qualified employees, independent contractors, entertainers, dealers, attendants, DJs, technicians, operators, or other personnel as appropriate for the contracted services.

Unless a specific individual is expressly guaranteed in writing in the Event Agreement, KWB may substitute qualified personnel when necessary because of illness, emergency, scheduling conflict, availability, or other reasonable circumstances.

KWB remains responsible for providing the contracted service notwithstanding an appropriate personnel substitution.

18. Third-Party Services and Subcontractors

KWB may use qualified third-party vendors or subcontractors when reasonably necessary to fulfill portions of the contracted services.

When third-party services are specifically procured for Client’s event, cancellation or change fees imposed by those providers may be passed through to Client when such charges result from a Client-requested cancellation or change.

19. Insurance

KWB maintains business insurance appropriate to its operations and can provide evidence of insurance upon reasonable request.

Requests for certificates of insurance, additional insured status, special endorsements, increased coverage requirements, or venue-specific insurance documentation should be provided sufficiently in advance of the event.

Requirements that create additional costs may result in an additional charge after notice to Client.

20. Indemnification

To the fullest extent permitted by applicable law, each party agrees to be responsible for claims, damages, injuries, losses, and expenses arising from its own negligence, willful misconduct, breach of the Event Agreement, or violation of applicable law.

Nothing in these Terms requires a governmental or public entity to provide indemnification beyond what it is legally authorized to provide.

21. Limitation of Liability

To the fullest extent permitted by applicable law, KWB will not be liable for indirect, incidental, special, exemplary, punitive, or consequential damages, including lost profits or lost business opportunities, arising from the Event Agreement.

Except for liability that cannot legally be limited, KWB’s aggregate liability arising from a particular Event Agreement will not exceed the total amount actually paid or payable to KWB under that Event Agreement.

Nothing in this section limits liability to the extent such limitation is prohibited by applicable law or for conduct that cannot legally be subject to contractual limitation.

22. Client Property and Personal Belongings

KWB is not responsible for unattended personal property, gifts, decorations, prizes, merchandise, purses, phones, computers, or other property belonging to Client or event attendees unless the property was expressly placed into KWB’s custody.

23. Intellectual Property and Client-Provided Materials

Client represents that it has the right to provide KWB with logos, photographs, trademarks, artwork, music selections, text, graphics, or other materials that Client requests KWB to reproduce, display, incorporate, or use in connection with the event.

Client remains responsible for obtaining any permissions or licenses required for Client-provided materials.

24. Electronic Communications and Electronic Signatures

Client agrees that Event Agreements, proposals, invoices, amendments, approvals, notices, and other documents may be transmitted electronically.

Electronic signatures and electronic acceptance may be used to execute the Event Agreement and related documentation to the extent permitted by applicable law.

An electronic signature or electronic acceptance will have the same effect as a handwritten signature when legally valid.

25. Authorized Representatives

Client represents that the individual signing or electronically accepting the Event Agreement has authority to bind Client or has been authorized to approve the applicable purchase.

Client may designate an event contact or on-site representative to communicate operational decisions to KWB.

Unless Client provides written restrictions before the event, KWB may reasonably rely on instructions from Client’s designated representatives concerning event operations and authorized additional services.

26. Notices

Notices concerning cancellation, material contract changes, payment disputes, or other significant matters should be provided in writing, including by email or other electronic communication that provides a record of the communication.

27. Invoice Questions and Disputes

Client should notify KWB promptly of any good-faith question or dispute regarding an invoice and provide sufficient information for KWB to review the matter.

The parties agree to make reasonable efforts to resolve billing questions promptly.

A dispute concerning one portion of an invoice does not excuse timely payment of undisputed amounts.

28. Collection Costs and Attorneys’ Fees

If legal action or other formal proceedings are necessary to enforce the Event Agreement or collect amounts properly due, the prevailing party may recover reasonable attorneys’ fees and costs to the extent permitted by applicable law.

This section does not require a governmental entity to pay fees or costs that it is legally prohibited from paying.

29. Governing Law and Venue

Unless otherwise required by applicable law or an expressly accepted governmental purchasing requirement, the Event Agreement and these Terms will be governed by the laws of the State of California.

Any legal proceeding arising from the Event Agreement will be brought in an appropriate court located in Kern County, California, unless applicable law requires another venue.

30. Compliance With Law

Each party agrees to comply with laws and regulations applicable to its respective obligations under the Event Agreement.

Client is responsible for permits, approvals, licenses, venue rules, and organizational requirements relating to Client’s event unless the Event Agreement specifically assigns responsibility for a particular item to KWB.

31. No Waiver

A party’s failure to enforce any provision of the Event Agreement or these Terms on one occasion does not waive its right to enforce that provision or any other provision in the future.

32. Severability

If any provision of these Terms is determined to be invalid, illegal, or unenforceable, the remaining provisions will continue in effect to the fullest extent permitted by law.

An invalid provision will be interpreted or modified only to the minimum extent necessary to make it enforceable when permitted by law.

33. Entire Agreement

The Event Agreement, these Terms, any applicable proposal or scope of services, and any mutually accepted written amendments constitute the agreement between KWB and Client concerning the applicable event.

Statements, conversations, marketing materials, or prior communications that are not incorporated into the Event Agreement do not modify the parties’ obligations.

34. Amendments

Material changes to the Event Agreement must be approved in writing or electronically by authorized representatives of the parties.

Operational instructions provided during an event may authorize additional services or charges as otherwise provided in these Terms but do not modify unrelated legal provisions of the Event Agreement.

35. Governmental and Public Agency Requirements

KWB recognizes that governmental agencies, public schools, school districts, municipalities, and other public entities may be subject to statutes, regulations, procurement procedures, appropriations requirements, or other mandatory restrictions that cannot legally be modified by contract.

Where a provision of these Terms conflicts with a mandatory legal requirement applicable to a public Client, the mandatory requirement will control only to the extent of the conflict. All remaining provisions will continue in effect to the extent permitted by law.

36. Service-Specific Terms & Conditions

Certain services provided by KWB Entertainment Inc. involve additional requirements, responsibilities, operating procedures, limitations, and conditions specific to the service being provided.

When a service listed below is included in Client’s Event Agreement, the applicable Service-Specific Terms & Conditions are incorporated into the Event Agreement by reference and form part of the agreement between KWB Entertainment Inc. and Client.

Only the Service-Specific Terms applicable to the services actually included in Client’s Event Agreement will apply. If an Event Agreement includes more than one type of service, more than one set of Service-Specific Terms & Conditions may apply.

In the event of a conflict between these Event Services Purchase Order Terms & Conditions and applicable Service-Specific Terms & Conditions, the Service-Specific Terms will control only with respect to the particular service addressed by those terms. All other provisions of these Event Services Purchase Order Terms & Conditions will remain in effect.

For event services that are not purchased through an approved Purchase Order arrangement, KWB Entertainment Inc.’s Standard Event Services Terms & Conditions are available at:
https://kwbentertainment.com/event-services-terms/

37. Acceptance of Terms

These Event Services Purchase Order Terms & Conditions, together with any applicable Service-Specific Terms & Conditions identified above, are incorporated by reference into any KWB Entertainment Inc. Event Services Agreement that identifies or links to these Terms.

By signing or electronically accepting the applicable Event Agreement, issuing an applicable Purchase Order, or otherwise authorizing KWB Entertainment Inc. to provide the contracted services, Client acknowledges that it has had the opportunity to review these Terms and any applicable Service-Specific Terms & Conditions and agrees that they form part of the Event Agreement.

Client is encouraged to review the applicable Terms & Conditions before signing or electronically accepting the Event Agreement. Questions regarding the applicability of any provision should be directed to KWB Entertainment Inc. before acceptance of the Event Agreement.

KWB Entertainment Inc.
Event Services Purchase Order Terms & Conditions
Effective August 31, 2026

Questions regarding an Event Agreement, Purchase Order, invoice, or these Terms should be directed to KWB Entertainment Inc.